Intuit Check Solution for QuickBooks

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Scan. Deposit. Done.

  • Save time and hassle: Skip the bank lines and start doing your check processing electronically.
  • It’s easy: Scan (or enter) your checks into QuickBooks, send to your bank, go do something else.
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  • Features
  • How It Works
  • Pricing
  • Equipment
  • Support
  • About Checks
  • FAQ

  • Features

    • Scan your checks with Intuit Check Solution for QuickBooks and eliminate almost all the time you spend depositing and accounting for check payments
    • Intuit Check Solution for QuickBooks provides two electronic check processing methods, depending on how your business takes check payments
      • Scan checks - if you receive paper check payments in the mail or in a drop off box, you can scan the paper check into QuickBooks. You can also take checks by phone with this option.
      • Accept electronic checks - take check payments over the phone and key the check information directly into QuickBooks. To make sure electronic check processing will be possible on an ongoing basis, obtain authorization from your customers.

  • Save time on check payment processing and deposits

    • Scan up to 30 checks per minute, accept checks by phone and manually enter check info (no scanner required)
    • Skip the bank: send your check payment transaction electronically, anytime.
    • Electronic check conversion eliminates time spent filling out deposit slips

  • No waiting for checks in the mail. Accept electronic checks.

    • Accept checks by phone and key enter check info (no scanner required)
    • Also obtain authorization from your customer to process electronic payments as needed or on a pre-determined schedule
    • Check payment processing can be more cost-effective than electronic payment alternatives such as PayPal1

  • Save time accounting for check payments

    • Intuit Check Solution for QuickBooks captures check information (by scan or manually) and enters it into QuickBooks for you
    • Automatically matches check payments to invoices so you don't have to
    • Increased accuracy of scanning saves you time fixing errors
    • Don't photocopy your checks anymore: captures an image of the check and stores it securely
    • Stop searching: archives check information with your transactions, so you stay organized

  • Minimize hassles of returned checks

    • Intuit Check Solution for QuickBooks includes a verification service that reduces the risk of bad checks
    • Faster notification of NSF means you can take action faster, and recover your payment sooner

  • Get your money sooner

    • Thanks to electronic check processing, funds are are usually available the next business day.2
    • Deposit your checks when you receive them, not when you make your weekly bank visit
    • Intuit Check Solution for QuickBooks includes the option to take checks by phone and enter the info manually, with no need to wait for the mail to arrive

For QuickBooks 2009 and earlier users:

Electronic check processing with the Merchant Service Center using the Merchant Service Center.

How it Works in QuickBooks:

  1. In QuickBooks 2009 or earlier, follow these easy steps:
    1. Click on the Customer Menu
    2. Select Check Processing Activities
    3. Select Merchant Service Center
  2. A browser opens for the Merchant Service Center which is where you will process the echeck transaction
  3. Type the bank account number, bank account type, check routing number and check amount in the required fields
  4. Click submit and your check is authorized and converted to an electronic payment (eCheck).

For paper check scanning capability and processing from within QuickBooks forms, QuickBooks 2010 financial software and one of our supported scanners is required.

Converting checks to cash is as easy as 1-2-3!

  • Scan your checks
    Click to see a larger image.
    • 1.

      Scan Your Checks

    • Scan up to 30 checks per minute using one of our high-speed scanners or use with any flat bed or sheet fed scanner.3 Click here to run our scanner compatibility test
    • Eliminate photocopying: image is captured and stored in QuickBooks

    Click here if you have QuickBooks 2009 or earlier



    OR

  • Process E-Check Transaction
    Click to see a larger image.
    • 1.

      Accept Electronic Checks

    • Key enter bank account information, routing number and check amount into QuickBooks
    • No more waiting for checks to arrive in the mail
    • Also, process check payments against a customer's account without having to gain verbal authorization each time. Use the forms and templates provided to obtain a one-time written authorization to debit the customers preferred checking account. For future transactions, simply select the "I have obtained Written Authorization" option.

For QuickBooks 2009 and earlier users:

  1. Go to https://merchantcenter.intuit.com/qbms in your favorite web browser*
  2. At the login screen enter your login information
  3. Choose accept an eCheck
  4. Obtain authorization from your customer either over the phone or via a signed authorization form
  5. Key enter the bank account information into Merchant Service Center to process the payment

*Requires: IE 6.0, Firefox 2.0, or Safari 3.0

  • Verify Check Scan and Record Payment
    Click to see a larger image.
    • 2.

      Verify Check Scans and Record Payment

    • Check information is captured during scan and entered directly in QuickBooks
    • Scanned checks are automatically matched with your receivables in
  • Send Checks for Processing
    Click to see a larger image.
    • 3.

      Send Checks for Processing

    • No more trips to the bank
    • Check verification service reduces risk of bad checks
    • Funds are usually available in your bank account the next business day

If you don't have any other Merchant Service accounts with us (e.g., accepting credit cards). The following table shows the standalone price and fees for Intuit Check Solution for QuickBooks.

Fee Description Intuit Check Solution for QuickBooks Standalone

Monthly service fee (includes conversion and verification)

$19.95 Waived for 30 days

Transaction fee (charged each time a check transaction is submitted)

$0.23 Waived for 30 days

NCF and UCF collections using ACH re-initiation process (included)

None

Agency collections (optional). Collection of returned checks by a check collection expert

30% of collected check

One-time setup fee

$59.95 Waived

Returned checks fee charged for checks returned by the writer's bank

$10.00 Waived for 30 days

If you already accept credit cards in QuickBooks and want to add Intuit Check Solutions for QuickBooks, the following table shows the add-on price and fees.

Fee Description Intuit Check Solution for QuickBooks Add-on

Monthly service fee (includes conversion and verification)

$9.95 Waived for 30 days

Transaction fee (charged each time a check transaction is submitted)

$0.23 Waived for 30 days

NCF and UCF collections using ACH re-initiation process (included)

None

Agency collections (optional). Collection of returned checks by a check collection expert

30% of collected check

One-time setup fee

No fee for existing Merchant Service customers

Returned checks fee charged for checks returned by the writer's bank

$10.00 Waived for 30 days

If you don't have any other Merchant Service with us (e.g., accepting credit cards), and want to accept both checks and credit cards, the following table shows the bundled price and fees for Intuit Check Solutions for QuickBooks and Intuit Merchant Service for QuickBooks. Learn more about accepting credit cards.

Fee Description Intuit Check Solution for QuickBooks +
QuickBooks Merchant Service Bundle

Monthly service fee (includes conversion and verification)

$19.95 Card Waived 2 months
$9.95 Check Waived 30 days

Transaction fee (charged each time a check, credit card, or debit card transaction is submitted)

$0.23 Check Waived 30 days
$0.27Card

NCF and UCF collections using ACH re-initiation process (included)

None

Agency collections (optional). Collection of returned checks by a check collection expert

30% of collected check

One-time setup fee

No fee for existing Merchant Service customers

Returned checks fee charged for checks returned by the writer's bank

$10.00 Waived 30 days

Card discount rates

1.64%/2.47%

  • If you receive paper check payments and want to take best advantage of Intuit Check Solution for QuickBooks, you'll need a scanner. We've worked closely with scanner vendors to offer you some of the best check scanning equipment on the market, fully compliant with the digital imaging requirements of the Check 21 Act.

    Also remember that our solutions allow you to accept checks by phone, without a scanner (for smaller batches or one-off processing). Your customer reads you the account and routing numbers and account type over the phone, you enter it in a short form, and you send it for processing. Easy

    For the big jobs, though, Intuit is pleased to offer two scanning options, both specifically designed to work with Intuit Check Solution for QuickBooks.

  • The Fujitsu ScanSnap S1300 check and document scanner - for only $239.00


    • Up to 8 checks per minute
    • Ultra portable
    • Hands-free automatic document feeder
    Detailed specifications

    Recommended for businesses that process less than 50 checks at a time. Fujitsu is a general purpose document scanner that has been optimized to scan checks into QuickBooks. It can also be used with other compatible scanning applications to scan documents.

  • Use the Scanner You Already Own


    • Check Solution for QuickBooks also works with most flat bed and sheet fed scanners3
    • To determine if your scanner is compatible with this solution, test your scanner here.
    • Flat bed scanning works best for businesses that process less than 50 checks at a time.

  • Support Center

    Get answers to all your check processing questions, update account information and access our self-service tools, glossary and merchant service FAQs.

    Learn More

  • Merchant Service Center

    As an Intuit Check Solutions for QuickBooks user, you have free access to our Merchant Service Center. The online Merchant Service Center lets you stay on top of all check, credit, and debit charges anywhere, anytime.

    • Manage your account wherever there's an Internet connection
    • Get an online snapshot of your funding status or view statements online.
    • See up to a year's worth of deposits, fees, and transaction history
    • Process key-entered checks from any computer with an Internet connection
    Learn More

  • Customer Service

    Intuit Payment Solution consultants know everything you need to know about Intuit Check Solution for QuickBooks, and can answer your questions 24/7/365.4


    Call

Checks 101: The Basics

  • Scanning check...is that legal?

    The Check Clearing Act for the 21st Century (Check 21) was signed into law by President Bush October 28, 2003, and became effective October 28, 2004. Check 21 allows banks to replace original paper checks with "substitute checks" that are made from digital copies of the originals.

    Check 21 was created to reduce the time, risks, and costs associated with paper check processing. With Check 21, banks are now able to send and receive digital images of checks electronically, eliminating the need to physically transport paper checks between banks, or between merchants and banks.

  • How does it work?

    Check 21 allows you to scan checks for submission to your bank, using Remote Deposit Capture. Intuit Check Solutions for QuickBooks was built to support check scanning, but you can also accept checks by phone, without a scanner. Your customer reads you the account and routing numbers and account type over the phone, you enter it in a short form, and you send it for processing. Easy.

  • Where can I learn more about Check 21 and Remote Deposit Capture?

    Here are some independent resources that explain the Check 21 legislation, remote deposit capture, how it affects consumers, and more.

  • Check 21 Resource Center

    American Banker's Association (ABA)

    http://www.aba.com/About+ABA/CheckTruncationAct.htm

  • Checks Are Changing - Consumers and Check 21

    More Information about the Check Clearing Act for the 21st Century

    ABA Education Foundation

    http://www.aba.com/ABAEF/checksarechanging.htm

  • Remote Deposit Capture Overview

    Remotedepositcapture.com, the independent authority on Remote Deposit Capture

    http://www.remotedepositcapture.com/overview/rdc.overview.aspx

FAQs About Check Processing

Expand All | Collapse All

  • What is electronic check conversion?

    Electronic check conversion is the process of converting paper checks to electronic payments via ACH (Automatic Clearing House).

    How do I convert a paper check to an electronic payment?

    You can either scan the check using a special check scanner, or key in the check routing and bank account number. The check is converted to an electronic item and funds are automatically deposited to your bank account usually by the next business day.

    What kind of check payment can I accept?

    With Intuit Check Solution for QuickBooks, you can accept checks by phone, by mail, or drop-box.

    What are pre-arranged payments?

    A pre-arranged payment allows you to process e-check transactions on pre-arranged terms after obtaining a one-time written authorization from your customer. This written authorization may allow you to process an e-check transaction against your customer's account when the bill is due, for example, or for given amounts at specific time periods, or for some other billing & payment arrangement. For future transactions, simply go into the eChecks form, key in the bank account details and other required fields and submit.

    Do I need a check scanner to process paper checks received from customers?

    Mail-in and dropped off check payments require a check scanner in order to process, per National Automated Clearing House Association (NACHA) regulations. Check Solution for QuickBooks works with most TWAIN compatible flat bed or sheet fed scanners. Click here to test your scanner's compatibility with this solution. Alternatively, you can call to purchase one of Intuit's check scanners.

    How do I apply for Intuit Check Solution for QuickBooks?

    To use Intuit Check Solution for QuickBooks you need a Merchant Service account. The application takes only about 5-10 minutes. Apply for the Merchant Service account now .

    What will I need to apply?

    You must be an owner/principal of the merchant business and at least 18 years of age to complete the application. Please have the following information available:
    Addresses Telephone numbers Fax numbers Email addresses Social Security numbers (for owners/principals) Business banking information (have a check handy) Federal Tax ID (for corporations, LLS's, and Partnerships), or your Social Security numbers (for Sole Proprietors) Estimated monthly check sales volume Existing credit card processing information (if applicable)

    How long does the application-approval process take?

    Once your application is submitted, it will be reviewed by our credit underwriting department. In most cases, you will receive a decision via email within two business days (often quicker).

    How do I find out the status of my application?

    If you've already applied and have questions about the status of your application, send an email to app-status@intuit.com or please call . Please include your application number, business name, address, and the email address used in your application.

    How long does the application process take?

    Upon approval, your new merchant account must be activated at the bank and throughout the processing network. Typically, this takes about two days. You will receive an email notifying you when your account has been activated. At that point, you can start electronically processing check payments.

    Can I keep my existing bank account?

    Yes, you can have your check payments deposited into any bank account that accepts electronic funds transfer (EFT). Funds are deposited from your merchant account into your existing bank account.

    What type of bank account do I need?

    A business checking account is preferred; however, if you do not have a business account, a personal account that is primarily used for business and is in the owner's name is acceptable. Your bank must allow this account to be credited and debited via electronic funds transfer (EFT).

    What are Intuit Payment Solutions?

    Intuit Payment Solutions are payment offerings delivered by a subsidiary of Intuit Inc. (Intuit). Intuit is a leading provider of business and financial management solutions for small and mid-sized businesses; financial institutions, including banks and credit unions; consumers and accounting professionals. Its products and services, including QuickBooks®, Quicken®, Intuit® Payment Solutions, and TurboTax® software, simplify small business management, payment processing, payroll processing, personal finance, and tax preparation and filing.

    Founded in 1983, Intuit had annual revenue of $3.1 billion in fiscal year 2008. The company has approximately 8,000 employees with major offices in the United States, Canada, the United Kingdom and other locations. More information can be found at www.intuit.com

    What if I do not have QuickBooks 2010?

    QuickBooks 2009 or earlier customers can process key-entered checks via the Merchant Service Center by using any Internet connected computer. Go to the 'How it works' section on the Check Solution for QuickBooks product page to see how to process electronic checks in the Merchant Service Center. Please note that you will need QuickBooks 2010 if you need to process checks inside QuickBooks or need to use a scanner to process paper checks.

Limited Time Offer!5
Try Check Solution for QuickBooks completely FREE for 30 days!

Get 2 For The Price Of 1!

  • Free monthly and
    transaction fees
    for 30 days.
  • No set up or
    cancellation fees.
Apply Now

Electronic check processing
has never been easier.

Now Check Solution for QuickBooks is compatible with most flat bed and sheet-fed scanners.

Click here to test your scanner compatibility6
Important disclosures
Requires QuickBooks Financial Software 2010 (Simple Start (supports key-entered only), Simple Start Free (supports key-entered only), Pro or Premier for the PC) or higher, or QuickBooks Enterprise Solutions 10.0 (each sold separately) and a merchant account through Intuit Payment Solutions. Simple Start only works with key-entered check feature. QuickBooks 2009 or earlier customer can process only key entered checks using an Internet browser (IE 6.0 or greater, Firefox 2.0 or greater, Safari 3.0 or greater). Processing within QuickBooks or the use of a scanner to process paper checks requires QuickBooks 2010. Application approval, an Internet connection on a Windows PC and Internet Explorer 6.0 , 7.0 or 8.0 required. Supports all flavors of Windows XP, Windows Vista and Windows 7. Windows 2003/ 2008 servers are not supported. Not compatible with QuickBooks Pro for Mac or QuickBooks Online. Monthly and transaction fees apply. Additional fees may apply for specific occurrences (including return fees). Terms, conditions, features, pricing, service and support options are subject to change without notice.
1 Based on publicly available information as of November 2008. Prices may have changed, so merchant should verify information before making a purchasing decision.
2 Qualified merchants that submit payments by 1 p.m. PST receive funds in their bank account the next business day. Intuit reserves the right to hold settlement on deposited checks as necessary to manage risk. Deposits held are reviewed with merchants and a decision is made to release funds after reviewing the specific situation.
3 Check Solution for QuickBooks works with TWAIN compatible flat bed and sheet fed scanners.
4 Support is subject to occasional downtime due to systems and server maintenance and events beyond our control. Hours subject to change without notice.
5 Special offer expires 10/31/11 and is valid for new Check Solution for QuickBooks customers only. Application approval required. Setup fee of $59.95 is waived. Scanners will be discounted 15% from the MSRP for the Scan Check
6 This tool tests for the presence of a TWAIN driver and a minimum resolution of 200 dpi. Occasionally, there may be other PC related or TWAIN driver issues that exist which may impact interaction with the Check Solution for QuickBooks service.